Certified True Copy UK: The Complete Guide (2025)
By Jeremy Arhab, Founder · Published 28 June 2026 · Updated 30 June 2026
A certified true copy is a notarially attested reproduction of an original document. This guide explains what it is, who needs one, and how to get it done online without leaving home.
> A certified true copy is a reproduction of an original document that has been verified and formally attested by a commissioned notary as a faithful and accurate duplicate. It is accepted by banks, consulates, visa authorities, employers, and professional registration bodies as a substitute for the original.
You have been asked to provide a certified true copy and you are unsure what that means, who can produce one, or whether obtaining one online will be accepted. This guide answers all of those questions clearly.
What is a certified true copy?
A certified true copy is a photocopy or digital reproduction of an original document that a commissioned notary has compared with the original and formally attested as identical. The notary signs the copy, applies their professional seal, and issues a notarial certificate confirming that the copy is a true, complete, and accurate reproduction of the document they have examined.
For documents destined for use abroad, notarial certification is typically required because foreign authorities generally do not accept self-certified or solicitor-witnessed copies.
When do you need a certified true copy?
- Opening a bank account abroad: Foreign banks require notarised copies of identity documents under KYC and anti-money laundering regulations.
- Visa and residency applications: Consulates and visa authorities require certified copies of passports, birth certificates, and supporting documents.
- Academic and professional credential verification: Overseas employers and professional registration bodies require notarised copies of degrees, diplomas, and transcripts.
- Property transactions abroad: Lawyers and notaries require certified copies of identity documents before proceeding with a purchase, sale, or transfer.
- KYC and corporate compliance: Financial institutions and corporate registries require notarised identity documents for onboarding.
- Immigration and citizenship applications: Government bodies require certified copies of key documents.
Which documents can be certified online?
- Passport
- Driving licence
- National identity card
- Degree certificate, diploma, and academic transcript
- Birth certificate
- Marriage certificate
- Decree absolute (divorce certificate)
- Death certificate
- DBS certificate
- Biometric Residence Permit (BRP)
- Bank statement
- Naturalisation certificate
- Company registration certificate
How to get a certified true copy online — step by step
1. Place your order. Select the document type and provide your details.
2. Upload a scan of your document. Submit a clear scan. Have the physical original available for the session.
3. Complete identity verification. Verify your identity via a secure biometric check.
4. Attend your video session. Present the original document on camera for comparison. Sessions generally last 15 to 20 minutes.
5. Receive your certified copy. Delivered as a digitally signed PDF, generally within 2 hours. Physical copies available on request.
How long does it take?
| Method | Session time | Delivery |
|---|---|---|
| Online (MyNotary) | 15–20 minutes | Generally within 2 hours (PDF) |
| Physical copy by post | Same session | 3–5 business days |
How much does it cost?
The standard fee is £70 per document. Additional documents in the same session are available at a reduced rate.
Will it be accepted abroad?
A certified true copy produced by a commissioned notary is recognised by the majority of international institutions. We recommend confirming the specific requirements of your receiving authority before placing your order.
Frequently asked questions
Is a certified true copy the same as a notarised copy?
Yes. In UK practice, a certified true copy produced by a commissioned notary and a notarised copy refer to the same document. The terms are interchangeable.
Do I need to be in the UK to get a certified true copy?
No. The online process can be completed from anywhere in the world. You must have the physical original document with you during the video session.
How long is a certified true copy valid for?
There is no fixed legal expiry under UK law. Most receiving institutions require the copy to be dated within the preceding 3 to 6 months. Confirm the recency requirement with your receiving authority.
Does a certified true copy need an apostille?
Whether an apostille is required depends on the destination country and the receiving institution. Confirm with your receiving authority before ordering.
*This content is provided for informational purposes only and does not constitute legal advice. Requirements vary by country and individual case. MyNotary UK recommends verifying the specific requirements of your receiving authority before placing your order.*
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A certified true copy is a reproduction of an original document that a commissioned notary has compared with the original and formally attested as a faithful and accurate duplicate. The notary signs the copy, applies their professional seal, and issues a notarial certificate confirming the copy is true, complete, and accurate. For international use, notarial certification is required — a solicitor certification is primarily valid for domestic purposes.
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