A new era for online notarisation: how My Notary is reinventing a centuries-old profession
By Jeremy Arhab, Founder · Published 5 December 2025 · Updated 30 June 2026
How My Notary is reinventing online notarisation, replacing weeks of paperwork with secure video sessions that deliver higher legal certainty in under an hour.
A new era for online notarisation: how My Notary is reinventing a centuries-old profession
Notarisation has existed in roughly the same form for centuries. A signer travels to an office, hands over their identity document, signs in front of a witness, and waits days or weeks for the certified result. My Notary was built to change that — not by replacing notaries with software, but by giving them the tools to deliver the same legal certainty at a fraction of the time and friction.
Why traditional notarisation hit a wall
| Traditional friction point | Real-world impact | What changed |
|---|---|---|
| Physical presence required | Travel costs, lost workdays | Most signers now work and live across borders |
| Paper-based audit trail | Documents lost, damaged, hard to verify | Digital records are more secure than paper |
| One to three week turnaround | Deals collapse, deadlines missed | Modern transactions move in hours, not weeks |
| Office hours only | Time zone conflicts, scheduling delays | Global business runs around the clock |
| Limited transparency | No visibility into status or progress | Users expect real-time updates everywhere else |
What modern notarisation actually looks like
A modern notarial session preserves everything that gives notarisation its legal weight. The signer joins a secure video session, presents an identity document that is verified in real time using biometric and cryptographic checks, signs an electronic document witnessed by a qualified notary public, and receives a tamper-evident file within minutes.
What makes this work legally is the layered audit trail underneath: an encrypted recording of the session, cryptographic hashes of every step, a PKI-based notarial seal, and a verification chain that any receiving party can independently check.
The My Notary approach
| Principle | What it means in practice | Why it matters |
|---|---|---|
| Speed without compromise | Sessions completed in under an hour | Matches the pace of modern transactions |
| Verification beyond the legal minimum | Biometric ID, liveness, sanctions screening | Reduces document rejection risk to near zero |
| Transparent pricing and process | Clear fees, real-time status updates | Removes the opacity of traditional notarisation |
What this means for individuals and businesses
For an individual signer: a notarisation that used to require three appointments, two trips, and a week of waiting now takes a single video session.
For businesses: companies that previously delayed cross-border signings because of notarisation bottlenecks can now move at the speed of their own decision-making. Property transactions, corporate authorisations, inheritance proceedings, and international contracts no longer have to slow down for an administrative step.
A vision built for what comes next
The direction of travel is clear: increasingly automated identity verification, broader cross-border interoperability, and seamless integration with the digital tools that businesses already use. My Notary is building toward that future rather than reacting to it.
Book your first session today and see what notarisation looks like when it is rebuilt from the ground up for how people actually live and work.
Got questions? We’re on it.
Most questions are answered here, drawn from what people actually ask before booking. If yours isn’t, our team is in chat.
Online notarisation replaces the physical visit, paper-based audit trail, and multi-week turnaround of traditional notarisation with a secure video session completed in under an hour. The digital audit trail — encrypted session recording, cryptographic hashes, and PKI-based notarial seal — is more secure and verifiable than a paper-based equivalent, while delivering the same legal certainty.
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