Online Notarisation UK: The Complete Guide (2025)
By Jeremy Arhab, Founder · Published 28 June 2026 · Updated 30 June 2026
Online notarisation lets you have documents certified by a commissioned notary via secure video call. This guide covers what it is, how it works, what it costs, and when you need it.
> Online notarisation is the process of having a document certified by a commissioned notary via a secure video call, without requiring an in-person visit. It is conducted under the Electronic Communications Act 2000 and is recognised by the majority of international banks, consulates, visa authorities, and administrations.
You need a document certified and you are unsure whether doing it online is legally valid, what the process involves, or whether the result will be accepted by the institution you are dealing with. This guide answers all of those questions plainly.
What is online notarisation in the UK?
Online notarisation is the remote equivalent of a traditional notarial act. A commissioned notary verifies your identity, witnesses the signing of your document or certifies a copy as a true and accurate reproduction of the original, and issues a formal notarial certificate — all via an encrypted video session. The resulting document carries the same legal standing as one produced at an in-person appointment.
The legal basis for online notarisation in England and Wales is the Electronic Communications Act 2000, supplemented by the UK eIDAS retained regulation. These instruments recognise digitally conducted notarial acts as legally valid provided the required standards of identity verification and document security are met.
How does online notarisation work — step by step
1. Place your order. Select the document type you need certified, provide your details, and complete payment. No prior appointment is required.
2. Upload your document. Submit a clear scan or photograph of the document. If you are requesting a certified copy, have the original available for the video session.
3. Complete identity verification. You receive a secure link to verify your identity via biometric checks and government-issued ID before the session.
4. Attend your video session. Connect with a commissioned notary via encrypted video call. Sessions generally last 15 to 20 minutes.
5. Receive your certified document. Your notarised document is delivered as a digitally signed PDF, generally within 2 hours of the session. Physical copies are available on request.
What documents can be notarised online?
- Certified true copies of identity documents (passport, driving licence, national ID card)
- Certified copies of academic credentials (degree certificates, diplomas, transcripts)
- Power of attorney (general, limited, property, banking)
- Affidavits and sworn statements
- Statutory declarations
- Child travel consent forms
- Marital status affidavits
- Proof of life certificates
- Proof of residency declarations
- Deed poll (name change)
- Beneficial owner declarations
- Corporate and business documents
If you are uncertain whether your document qualifies, contact us before placing your order. We will assess the feasibility at no charge.
Is online notarisation legally valid in the UK?
Online notarisation via secure video call is legally valid in England and Wales under the Electronic Communications Act 2000 and retained UK eIDAS regulations. For international use, acceptance depends on the laws and institutional practices of the receiving country. We recommend confirming the specific requirements of your receiving authority before placing your order.
How long does it take?
| Stage | Typical duration |
|---|---|
| Order placement and identity verification | 10–15 minutes |
| Video session with commissioned notary | 15–20 minutes |
| Document preparation and PDF delivery | Generally within 2 hours |
| Physical copy by post (if requested) | 3–5 business days |
How much does it cost?
The standard fee for online notarisation with MyNotary is £70 per document. Additional documents certified in the same session are available at a reduced rate.
Frequently asked questions
Can I get documents notarised online if I am based outside the UK?
Yes. The online process can be completed from anywhere in the world with a stable internet connection and a functioning camera. You do not need to be physically present in the UK.
Do I need to sign the document before the video session?
It depends on the document type. For certified copies, no signature from you is required. For affidavits, statutory declarations, and powers of attorney, the document must be signed during the session in the presence of the notary — signing beforehand would invalidate the notarial act.
What identification do I need?
You will need a valid government-issued photo ID: a passport, a national identity card, or a biometric residence permit.
Can I have more than one document notarised in a single session?
Yes. Multiple documents can be handled in a single session. List all the documents you need when placing your order. Additional documents in the same session are charged at a reduced rate.
*This content is provided for informational purposes only and does not constitute legal advice. The requirements of receiving institutions vary by country, administration, and individual case. MyNotary UK recommends verifying the specific requirements of your receiving authority before placing your order.*
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Online notarisation is the process of having a document certified by a commissioned notary via a secure, encrypted video call, without requiring an in-person visit. It is conducted under the Electronic Communications Act 2000 and recognised by the majority of international banks, consulates, visa authorities, and administrations. The result carries the same legal standing as an in-person notarial act.
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